Whether you work in an office or have a home office, it’s important to keep your work area clear of clutter for you to remain focused and stay organized.
Keeping your work area organized isn’t always the easiest thing. A year’s worth of documents, folders and sticky notes can add up to a lot of distracting clutter. It’s not easy working in that type of environment.
If you are working at a business centre using pay as you go space, you still should consider how to organize materials that you are currently working on, and make time to stay organized with digital assets.
Here’s a few tips that will help you clean and organize your work environment.
1. Clear your desk
This is probably the most important productivity tip. Go through all the papers and documents on your desk. Create a keep, toss and archive pile so you know where each document should be. File the archive stack appropriately for easy access when you need them next. Get rid of the toss documents using a shredder (if confidential or if they contain any ID information), and recycle the rest. For everything that was in the keep pile, go through and break into groups by topic or client. Further organize the documents based on priority. If you plan to work on them that day, keep them in stacks on your desk, otherwise file them in away in folders. Keeping your documents organized is key if you wish to prevent chaos.
For lists and notes you might want to consider a different approach to reduce the clutter permanently. Try some of the free web-based programs that will let you build to-do lists and take notes. This keeps them all in one spot, not scattered randomly across your desk.
2. Go through your digital documents
Just as important as removing clutter and distractions from your desk, it’s important to clean up the documents on your computer. This will not only give you more storage space, but it’ll also make it easier to find what you need. Organize your files into a folder system that lets you easily find and access what you’re looking for. However way you decide to arrange documents, be sure it makes sense and works for you.
3. Don’t forget the desk drawers
Most desk drawers end up being a storage location for things we rarely need. Going through the entire contents a few times a year is a good idea. Personal belongings that aren’t needed in our work environment should be removed. If you are using drawers to temporarily store papers, maybe it would be better to use a filing cabinet. Documents can’t be classified if they are just stacked in a drawer, and you don’t want to keep sifting through a pile looking for something. Not being able to put your hands on information you need is a big drain on productivity.
When we get busy, it’s easy to let things slide and before you know it your workspace is cluttered. If you can take the time to periodically set things straight, you’ll feel better about your work environment. The key is to organized your work files and documents so you know where to put things and you can easily locate them. In other words, “a place for everything and everything in its place.”
We hope this inspires you to take some time to re-evaluate your workspace and look for ways to improve productivity.
SuiteWorks is pleased to offer businesses in Barrie and Simcoe County a range of office space, from co-working desks to virtual office package.